Time management is one of the key skills that are required in every organization from an individual. A person who is unable to manage his time appropriately ends up losing a lot of advantages, and lags behind his colleagues as he struggles to keep up with his tasks. Here are a few tips that can help you manage your time better.
1.Use a Detailed Organizer
- With so many digital apps in the market, it is possible to create an efficient time management plan for yourself. All you need to do is find a right app for your tablet or phone that has all the details you need. Your organizer should have a calendar integrated with a to-do list. Moreover, there should be an alarm system that keeps you on track. Some apps also have a built-in timer that keeps running in background to help you keep track of your precious time. By sticking to a detailed organizer, you can get your tasks done on time.
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2. Set Your Priorities Straight and Learn to Say No
- Many times, people keep adding on their workload instead of saying no, I can’t do it right now. Saying no, makes things a lot easier. For example, you have an assignment coming up that will take your full day. You are already working in the office from 9 to 6 straight without taking a break. Your boss comes in with a new task which would put you ten hours behind your own schedule.
- Learn to politely decline and ask him to assign the task to someone else. By loading up on unnecessary and extra tasks, you end up getting nothing done on time.
3. Reduce the Clutter
- One problem with messy and cluttered surrounding is that you lose your motivation to work. One of the best time management sample is reducing the clutter around you. Close those countless window tabs on your laptop. Go through the cluttered files and get rid of everything one by one. Clean up your work area and get rid of piled up tasks. You will feel lighter, more motivated to work and get your time management plan in order.
4. Get a Balance with Multitasking
- Multitasking is a misunderstood term nowadays. Some types of multitasking are dangerous. For example, if you try to work on two projects together, you won’t get anything done. But, if done productively, multitasking can help you make the most of your time. For example, instead of checking the mail in the morning as soon as you wake up, check them while you commute to work. In this way, you will save the time you would spend on emails alone, and combine them with your travelling time. Similarly, pay your bills while watching TV.
5. Set Rewards for Yourself
- Setting tiny rewards for yourself once you complete a task is a good idea. The rewards can be little but something that help you complete your work on time. For example, you can reward yourself with a hot cup of coffee after finishing a long 4000-word report successfully. Similarly, you can reward yourself to a massage or a movie night after getting an important project completed on time.
- Even the smallest activity like checking your emails or replying to messages should have a time limit. Make sure you pay attention to that time limit. For example, set a limit to social media activity for half an hour per day. By setting time limits for each task, you can manage your time better. Moreover, there are applications that block out other unnecessary windows on your computer so that you may focus on your given task at hand.
- This tip is very important. In the world of internet today, there are distractions everywhere. While working, you have your smartphone ringing with emails and messages from friends, colleagues and family. On your computer, you have notifications from your social media popping up every now and then distracting your work and your task at hand. Even your co-workers talking loudly can disturb your productivity levels. Learn to block them out appropriately so that you may focus better on your given task.
6. Set a Time Limit for Each Task
7. Block Out Distractions
Follow the tips above and you will start seeing productive results in no time.
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